Job Title

The Operations Coordinator is responsible for the inspection, documentation, coordination, and administrative control of R Leasing's trailer fleet to ensure equipment readiness for lease, accurate recordkeeping, and efficient repair and maintenance workflow. Essential Duties and Responsibilities Trailer Inspection & Condition Documentation * Perform outbound and inbound trailer inspections for all lease transactions. * Identify, document, and photograph trailer damage and needed repairs. * Determine repair priorities based on fleet readiness and lease demand. * Prepare and maintain digital inspection files for each trailer. Repair Coordination & Fleet Readiness * Assign repair work to mechanics and outside vendors. * Monitor progress of repairs to ensure work is completed within appropriate timeframes. * Follow up with mechanics and vendors to prevent delays. * Maintain digital records of all completed repair work and invoices. * Maintain parts inventory and order parts as needed. Fleet Records, Compliance & Documentation * Maintain accurate digital files for: * Inspections * Repair records * Registrations * Insurance documents * Lease activity logs * Ensure current Certificates of Insurance are on file for all lease customers and applicable trailers. * Maintain accurate and current activity logs for leased trailers. Inventory & Tracking Systems * Conduct weekly inventories of: * Trailers * Tires * Trailer tracking hardware * Utilize the trailer tracking provider's software to assign and remove tracking hardware as trailers move in and out of service. * Coordinate trailer transfers between locations using third-party vendors. Customer Charges, Toll Violations & Communication * Prepare customer charge documentation for: * Tire wear * Brake wear * Damages identified upon return * Communicate with customers regarding charges and address questions or disputes. * Pay weekly toll violations and notify customers of associated charges. Administrative & Customer Support * Answer incoming calls and assist customers or direct calls to appropriate departments. * Assist internal departments with operational documentation and recordkeeping needs. * Perform other duties as assigned by management. Qualifications * Experience in fleet operations, equipment management, logistics, or similar operational role preferred. * Strong organizational skills and attention to detail. * Ability to manage multiple tasks and priorities in a fast-paced environment. * Comfortable working with digital files, tracking systems, and software applications. * Strong communication skills for interaction with customers, vendors, and internal staff. * Proficiency in Microsoft Office and general computer use. * Ability to work independently and follow through on assigned responsibilities. Job Benefits: * 401(k) * Dental Insurance * Health Insurance * Life Insurance * Paid Time Off * Tuition Reimbursement * Vision insurance Benefit Conditions: * Only full-time employees are eligible. "Our number one priority is SAFETY."