Job Title

Job Profile SummaryThe Clinical Office Supervisor will be responsible for the supervision of the clinical staff of a practice (s) and assist the Practice Manager as assigned. This position will, at certain times, independently manage the operations of a clinic.General supervision of clinical staff to include hiring, performance management, timesheet approval, employee requests and complaints. Responsible for evaluating and resolving employee issues and other work-related issues.Coordinate staff education, competency assessment, orientation, training, and cross-training of clinical staff. Work closely with the Charge Nurse and Clinical Manager to address any deficiencies in staff competencies and ensure proper clinical standards are achieved.Assess staff performance and promote engagement. Responsible for evaluating staff engagement through assessment and action plan implementation to promote highly engaged teams.Create monthly work schedule for employees and manages employee leave requests.Personnel record maintenance.Schedule and conduct regular staff meetings to keep staff apprised of relevant information.Responsible for oversight of clinical staff charge capture activities to ensure revenue opportunities are maximized.Provides information to billing and coding requests related to clinical issuesAssist in preparation of yearly budgetOversight of Petty Cash, Change Fund, timely bank deposits, and reconciliation monthly if applicableResponsible for supply ordering, setting and maintenance par levels, inventory control and cost containmentProcess vendor invoices for Accounts Payable process and process check requests as neededAssist as needed with maintenance of appointment schedule templates, updates and revisions based on physician preferenceOversight of on-site laboratory testing. Assures all policies and procedures are in place, QC log books are maintained and current, and initial and annual competency is documented for all staff performing testing.Oversight of vaccine ordering, ensure correct administration processes by staff, track stock to ensure appropriate type of vaccine is administered based on insurance carrier, adherence to VVFC stock and administration guidelines. Works with PCS staff to ensure that providers and patient's needs are being met in daily performance of clinical duties.Provide clinical coverage as needed to providers.Support practice operations with a focus on lean principles and implementation of best practicesAssist with maintenance and training of office, laboratory and medical equipmentRespond to patient requests and complaints. Document in EMR and other required processes.Assist with creation and maintenance of policies and proceduresResponsible for establishing and participating in CPG and Corporate goalsMaintain applicable records according to retention guidelines (UVA/UPG, HIPAA, CLIA/COLA, etc.)Act as an EPIC Superuser, attends webinars, provides implementation of system updatesLiaison between practice and institutional resourcesAttend meetings as requiredCover office operations when needed.Other duties as requested by management.MINIMUM REQUIREMENTSEducation:High School Diploma or GED.Experience:2 years of clinical experience.Licensure: Virginia RN/LPN License or CMA Certification. ( Certified Medical Assistant by the AAMA (American Association of Medical Assistants), Registered Medical Assistant by the AMT (American Medical Technologists), Certified Clinical Medical Assistant by the NHA (National Health Career Association), or Certified Medical Assistant by the National Association for Health Professionals (NAHP) PHYSICAL DEMANDS General busy clinical environment. The incumbent will be working in an office and patient examination room and is required to help move patients when needed and standing during portions of the physical examination. Physical activity required would include the ability to lift/push/pull 20 - 50 pounds, and would involve standing for prolonged periods of time, as well as frequently bending/stooping and walking. Physical hazards include potential exposure to body fluids and associated pathogens/infectious disease, as well as potential exposure to chemicals. pathogens/infectious disease, as well as potential exposure to chemicals.The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA's commitment to non-discrimination and equal opportunity employment .Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer