Job Title

About the JobThe Operations Coordinator plays a critical role in supporting our service and production teams. In this role, you'll coordinate between clients, field crews, vendors, and leadership to ensure projects run smoothly, efficiently, and profitably.This is an ideal opportunity for someone who thrives in a fast-paced environment, enjoys solving problems, and wants to grow with a company that is building for the future.Our culture at Executive Roofing is rooted in accountability, teamwork, and continuous improvement. We value people who take ownership, support one another, and are committed to doing the right thing. As we grow, we're focused on building a collaborative environment where team members are empowered to contribute, share ideas, and make a meaningful impact together.What You'll:Coordinate daily operations across clients, field teams, vendors, and leadership, partnering closely with the Operations Manager to ensure smooth day-to-day execution.Schedule technicians and manage service requests to ensure timely executionServe as a primary point of contact for service clients and provide project updatesSupport backlog growth by sending proposals and following up on open opportunitiesPrepare and submit invoices with supporting documentationAssist with job costing by reviewing labor hours, receipts, and purchase ordersMaintain accurate records in CRM systems and manage job documentationCoordinate equipment rentals, permits, dumpsters, and project logisticsSupport operational reporting and track key performance metricsIdentify opportunities to improve workflows and operational processesAssist with administrative and compliance documentationCommunicate proactively across teams to ensure projects stay on trackWho You Are:2-5 years of experience in operations coordination, construction, service coordination, or office managementHighly organized with strong attention to detailStrong communication and customer service skillsComfortable managing multiple priorities in a fast-paced environmentExperience scheduling crews or coordinating field teams preferredFamiliarity with CRM systems and project management softwareExperience with invoicing, billing, or job costing is a plusProficient in Microsoft Office including Outlook and ExcelSelf-motivated and proactive with a problem-solving mindsetBenefits & Growth:Competitive base salaryPerformance-based bonus opportunitiesPaid time off and holidaysMedical benefitsProfessional development and trainingCertification opportunitiesGrowth Opportunity:Executive Roofing Systems is growing, and this role offers opportunities for professional growth and development. High-performing team members will have the chance to take on additional responsibilities and expand their impact as the company continues to scale.About Executive Roofing Systems:Executive Roofing Systems is a family-owned commercial roofing contractor serving building owners, property managers, facility managers, and general contractors throughout New Jersey.We specialize in commercial roof repairs, maintenance, replacements, and new construction. More importantly, we operate as trusted advisors to our clients, providing honest guidance, responsive communication, detailed documentation, and high-quality workmanship.Equal Opportunity Employer:Executive Roofing Systems is committed to creating an inclusive and respectful workplace. We provide equal employment opportunities to all applicants and employees regardless of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other characteristic protected by applicable law.We believe a diverse team strengthens our company and are dedicated to fostering a workplace built on respect, fairness, and opportunity for all.