Job Title

Position Overview With supervisor approval, incumbents may be eligible for intermittent remote work; however, they must physically reside within the Sacramento region or have the ability to regularly report to a City of Sacramento physical worksite with little notice. The Administrative Analyst supports the Office of the Director and Engineering Services by performing fiscal functions including budgetary and fiscal analysis, financial reporting, grant compliance, contract administration, procurement processes, and operational needs. They collaborate closely with division staff to ensure accurate budgeting, efficient workflows, and timely reporting. Ideal Candidate The ideal candidate will have experience in financial and budgetary analysis, including an understanding of governmental requirements and compliance. They will be a highly organized, detail"‘oriented professional with strong administrative and financial management skills. They should manage workflows, prioritize competing tasks, maintain accuracy under tight deadlines, and demonstrate a proactive, efficiency"‘focused mindset. Strong communication and interpersonal skills are highly desirable for collaborating across divisions and supporting leadership objectives. Responsibilities Perform professional analytical and technical work in the formulation and administration of department or division budgets, development and management of grants and contracts, procurement, or personnel functions. Conduct research and analysis for program or project activities, including compliance, eligibility, regulatory issues, and funding requirements. Compile data, analyze information, and make recommendations on policy, procedures, staffing, and organizational changes; conduct surveys and statistical analysis of administrative, fiscal, personnel, or operational problems. Prepare materials and assist in the preparation of grants, budgets, reports, manuals, and publications; coordinate procurement activities for a program or project. Analyze information for preparation of grants, contracts, and agreements; assist in negotiating terms; monitor, report, and prepare performance data. Research and prepare studies, conduct surveys, formulate policies and procedures, monitor and evaluate program effectiveness and outcomes; prepare reports. Participate in, assist, and help design, implement, and install new or revised programs, systems, procedures, methods of operation, and forms. Coordinate and monitor administrative functions of an assigned department; assist with budgets, reports, manuals, and publications. Coordinate activities with other City departments and divisions, and outside agencies; represent the department in committee meetings; oversee contract service providers. Respond to complaints and requests for information; interpret and apply policies and procedures; adjudicate complaints. Make complex program or project eligibility determinations; conduct focus groups; meet with community or business groups. Prepare oral reports and make presentations to City and departmental committees. Train staff as assigned. Provide exceptional customer service to contacted individuals. Perform other related duties as required. Knowledge of Personnel administration principles and practices. Organization and public administration principles and practices. Program management, analysis, and coordination principles and practices. Program performance measurement, systems analysis, and statistical measurement principles and practices. Research techniques, methods, and procedures; basic methods of statistical analysis. Municipal finance, budgeting, and accounting principles, methods, and practices. Procurement, contracting, and grant writing principles, methods, and practices. Methods of reporting information. Applicable federal, state, and local laws and regulations. Skills Customer service, including dealing with sensitive situations and problem resolution. Presentations and meetings facilitation. Proficiency in computer applications and software. Abilities Interpret and apply rules, regulations, laws, ordinances, and policies. Effective oral and written communication. Administer assigned program responsibilities. Collect, analyze data, and make sound recommendations. Review organizational and administrative problems; recommend and implement appropriate actions. Establish and maintain effective working relationships with employees, the general public, and stakeholders. Interpret laws, rules, regulations, policies, and procedures and make appropriate decisions. Meet multiple deadlines. Experience and Education Experience: Two years of full"‘time paid or equivalent experience performing as a para"‘professional in report writing, research, analysis, or technical support in administration, program management, or system operations. Education: Bachelor's Degree from an accredited college or university with major coursework in public or business administration, economics, accounting, personnel, or a closely related field. Substitution of Education: An additional four years of full"‘time paid or equivalent experience in the same areas may substitute for the required education. Special Qualifications Knowledge of auditing principles. Basic methods of statistical analysis. Procurement, contracting, or grant writing. Probationary Period Employees must complete twelve (12) months of probation at a satisfactory performance level prior to gaining permanent status. #J-18808-Ljbffr