Job Title

OverviewLawrence Berkeley National Laboratory (LBNL) is hiring a Senior Administrator to support the Chemical Sciences Division (CSD).In this role, you will provide a high level of administrative and executive support to the Division Director and Deputy Director, serving as the "face" of the organization. This role requires handling sensitive information with confidentiality. Reporting to the Division Program Manager, you will direct, plan, schedule, and oversee the day-to-day management of the Division Director's email and calendar. You will manage a broad set of projects and activities on behalf of the Division and serve as a liaison to internal and external contacts and partners to ensure business goals are met.This position will have extensive interactions with management, colleagues, and stakeholders across CSD, including key stakeholders within the Joint Division Office (JDO) for Chemical and Materials Sciences (MSD), the Energy Sciences Area (ESA), and across the Laboratory.This position has an anticipated start date of May 15, 2026.Why join Berkeley Lab?We invest in our employees by offering a total rewards package you can count on:Exceptional health and retirement benefits, including pension or 401K-style plansOpportunities to grow in your career - check out our Tuition Assistance ProgramA culture where you belong - we are invested in our teams!Winter Holiday Shutdown each year in addition to vacation and sick timeParental bonding leave (for both mothers and fathers)Pet insuranceWhat You Will Do:Oversee and manage the Division Director's email and calendar.Manage all aspects of domestic and international travel for the Division Director.Serve as the primary interface between the Division Director's office, Lab Directorate, DOE, UC campus, and other affiliated organizations to ensure timely and effective communication.Coordinate and respond to DOE requests (e.g. DOE foreign travel pre-approvals) and produce DOE reports, as requested and on behalf of the Division anize and coordinate divisional meetings, events, and complex calendaring and administrative support for meetings, including note-taking, following up on action items, arranging presentation agendas, creating a repository for presentation slides using Google Workspace, and AV management during meetings.Take a lead role in administrative support for Division Staff Council (DSC) activities; oversee and manage all case data on behalf of the division.Lead administrative and/or logistics support for events, in coordination with the Joint Division Office.Lead and provide administrative support for various business processes in coordination with the Joint Division Office (e.g., DOE highlights, organizational charts, LDRD, contacts/mailing lists). Coordinate and track content as needed for scientific highlights and other documentation, ensuring accuracy and quality.Support Program Manager in HR hires, terminations, affiliate and GSRA processing, and other assignments as needed.Prepare and coordinate complex documents, including technical and scientific reports, ensuring compliance with DOE, LBNL, and other requirements.Provide support to the Program Manager as needed to assist other Division personnel in meeting divisional, institutional, and/or DOE requests and requirements.Provide support as assigned to Chemical Sciences Division research programs and initiatives.What We Are Looking ForA minimum of 8 years of relevant administrative experience, including at least 3 years supporting a high-level executive in a professional, academic, or research environment.Demonstrated experience delivering high-level administrative support, including email correspondence, calendar management, scheduling, document management, travel coordination, expense reports, meeting planning, project coordination, data management, report generation, and navigating complex systems.Experience providing comprehensive travel support by managing complex domestic and foreign itineraries, including cost estimation, conference attendance approvals, and booking, while overseeing the entire lifecycle of travel authorizations, itineraries, and expense reports.Experience providing executive-level and project-management-oriented support using cloud-based software platforms (Google Applications, MS Office, Adobe Creative Suite, Zoom) on Mac or PC.Demonstrated ability to learn and utilize new tools, including leveraging AI tools to increase productivity.Demonstrated ability to create, edit, and enhance presentations, documents, and spreadsheets to support complex administrative and operational needs.Experience with event planning, including planning, coordination, and execution of high-level events, executive meetings, and organizational functions, in-person and virtual.Demonstrated excellent written communication skills with professional, error-free emails, documents, reports, and presentations.Exceptional organizational skills with the ability to manage competing priorities, meet deadlines, take initiative, and adapt quickly.Proven interpersonal skills, including professionalism, diplomacy, discretion, and confidentiality in interfacing with personnel at all levels.Familiarity with and ability to interpret policies and procedures in administrative areas such as travel, personnel, and document preparation and submission.Desired Skills/KnowledgeA Bachelor/'s Degree in Business Administration, Communications, or related field.Experience with Berkeley Lab systems and tools (LETS, FMS, TREX, RezDesk, etc.).Knowledge of Berkeley Lab, the University of California (UC), the Department of Energy (DOE), and/or local, state, federal policies, procedures, and regulations.Valid CA driver/'s license and willingness to drive staff and visitors within the Lab site and/or to Berkeley as needed.Ability to occasionally do light lifting (10-20 lbs) during event coordination.Additional InformationApplication Date: Priority consideration given to candidates who apply with a resume and cover letter describing their interest in the position by Tuesday, April 28, 2026. Applications will be accepted until the job posting is removed.Appointment Type: This is a full-time career appointment, exempt (monthly paid) from overtime pay.Salary Range: This position is represented by a union for collective bargaining purposes and has a budgeted salary range of $90,288 - $121,320 annually for job code A40.3. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary will be commensurate with the final candidate/'s qualifications and experience, including skills, knowledge, relevant education, certifications, and aligned with the internal peer group (if applicable, and union contract agreement).Background Check: This position is subject to a background check. Any convictions will be evaluated to determine if they directly relate to the responsibilities and requirements of the position. Having a conviction history will not automatically disqualify an applicant from being considered for employment.Work Modality: This position offers a hybrid work schedule, combining telework with onsite work at Lawrence Berkeley National Lab. Work schedules are dependent on business needs. Under the hybrid work schedule, this position is expected to be onsite 4 days per week during regular business hours, and additional days as needed.Relocation: This position is not eligible for relocation assistance.Work Authorization: Candidates must be eligible to work in the U.S. at the time of hire. Visa sponsorship is not available for this position.Want to learn more about working at Berkeley Lab? Please visit: careers.lbl.govEqual Employment Opportunity Employer: Berkeley Lab is an Equal Opportunity Employer. We strive to build a diverse and inclusive workplace and do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status, or other protected categories under State and Federal law.Misconduct Disclosure Requirement: As a condition of employment, the finalist will be required to disclose if they are subject to any final administrative or judicial decisions within the last seven years determining misconduct or related investigations. #J-18808-Ljbffr