Job Title

The Senior Legal Operations Specialist will play a central role in supporting the corporate legal function with a primary focus on legal entity management. This position is responsible for maintaining and administering the company's global portfolio of subsidiaries and legal entities, coordinating compliance filings and corporate governance documentation, and serving as a key operational resource for entity lifecycle activities including formations, qualifications, conversions, and dissolutions. The Senior Legal Operations Specialist will also support broader legal operations initiatives, including document management, process improvement, and cross"‘functional coordination. This role will be an important part of the corporate legal team within Honeywell Aerospace when it becomes a new, independent public company following its spin out of Honeywell, expected in Q3 2026. You will report directly to our Vice President and General Counsel, M&A and Licensing. This position is based in Phoenix, AZ on a hybrid work schedule. You will work closely with the Senior Paralegal and other responsible personnel within Honeywell Corporate Legal, as well as with cross"‘functional counterparts in finance, tax, treasury, controllership, and other departments. You will also coordinate with outside counsel and external service providers across domestic and international jurisdictions to ensure timely and accurate completion of entity governance requirements and compliance filings. As a successful candidate, you should be highly organized, detail"‘oriented, and comfortable working across multiple jurisdictions and entity types. You will bring a proactive approach to maintaining corporate records and managing compliance deadlines, with a focus on accuracy, efficiency, and continuous improvement of entity management processes. Legal Entity Management (Primary Focus) Administer and maintain the company's entity management system, ensuring real"‘time accuracy of corporate records for all domestic and international subsidiaries and affiliates, including ownership structures, officer and director information, registered agent details, and jurisdictional data. Support the full lifecycle of legal entities, including formation, qualification, conversion, merger, name change, dissolution, and restructuring activities, in coordination with the Senior Paralegal and outside counsel. Coordinate the preparation and filing of annual reports, franchise taxes, certificates of good standing, foreign qualifications, and jurisdictional withdrawals across multiple domestic and international jurisdictions. Maintain statutory registers, minute books, and related corporate governance records for all entities in the company's portfolio. Prepare and manage corporate governance documents, including board and shareholder resolutions, written consents, meeting minutes, officer certificates, incumbency certificates, and secretary's certificates. Create and maintain current organizational charts reflecting the company's corporate structure, ownership hierarchy, and officer and director information. Track and monitor entity compliance deadlines across all jurisdictions, ensuring timely completion of all required filings and governance actions. Coordinate document legalizations, apostilles, and cross-border corporate formalities as needed. Support know-your-customer (KYC) requests and other due diligence inquiries by providing entity-level documentation, organizational charts, and corporate records. Cross-Functional Coordination and Liaison Serve as a primary point of contact for entity-level data requests from cross-functional counterparts in finance, tax, treasury, controllership, and audit. Coordinate with outside counsel and external registered agent and corporate service providers on entity governance, filings, and compliance matters across jurisdictions. Support the onboarding of new entities arising from corporate transactions, including coordinating formation documents, governance records, and initial compliance filings. Legal Operations Support Maintain the corporate legal department's document repositories and filing systems, ensuring legal records are organized, accessible, and current. Identify and implement process improvements related to entity management workflows, compliance tracking, and governance documentation. Assist with preparation and organization of materials for board of directors and committee meetings, including coordination of meeting logistics and distribution of materials. Responsibilities Manage and optimize legal department processes and workflows Oversee the implementation and maintenance of legal technology tools and systems Collaborate with crossfunctional teams to streamline legal processes and improve efficiency Manage legal department budget and track expenses Develop and deliver training programs to educate legal department staff on legal operations best practices Monitor and assess the effectiveness of legal operations initiatives and recommend improvements Ensure compliance with all applicable laws, regulations, and company policies Stay uptodate with changes in legal technology and industry trends Manage relationships with external vendors and service providers Qualifications YOU MUST HAVE Minimum of 3 years of experience in legal entity management, corporate governance, corporate paralegal work, or a related role within a corporate legal department or law firm. Demonstrated experience maintaining corporate records, minute books, and statutory registers for a portfolio of domestic and international legal entities. Strong understanding of entity lifecycle activities, including formation, qualification, dissolution, and ongoing compliance filings across multiple jurisdictions. High attention to detail with the ability to manage compliance deadlines and large volumes of corporate records accurately and efficiently. Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Due to compliance with U.S. export control laws and regulations, candidate must be a U.S. person, which is defined as a U.S. citizen, a U.S. permanent resident, or have protected status in the U.S. under asylum or refugee status. WE VALUE Bachelor's degree in Business, Legal Studies, or a related field. Experience with entity management platforms and board portal software platforms. Experience supporting a corporate legal function during periods of organizational change, such as mergers, acquisitions, divestitures, or spin-offs. Experience coordinating with outside counsel and registered agent service providers across domestic and international jurisdictions. Demonstrated ability to identify and implement process improvements in entity management or corporate governance workflows. Strong project management skills, with the ability to manage multiple concurrent deadlines across jurisdictions. Excellent written and verbal communication skills, with the ability to communicate effectively with attorneys, business stakeholders, and senior management. Ability to handle confidential and sensitive corporate information with discretion. Ability to work independently and exercise sound judgment in a fast"‘paced, transaction"‘driven environment. Commitment to ethical conduct and professional integrity. Benefits In addition to a competitive salary, leading"‘edge work, and developing solutions side"‘by"‘side with dedicated experts in their fields, Honeywell employees are eligible for a comprehensive benefits package. This package includes employer"‘subsidized Medical, Dental, Vision, and Life Insurance; Short"‘Term and Long"‘Term Disability; 401(k) match, Flexible Spending Accounts, Health Savings Accounts, EAP, and Educational Assistance; Parental Leave, Paid Time Off (for vacation, personal business, sick time, and parental leave), and 12 Paid Holidays. US Person Requirement Due to compliance with U.S. export control laws and regulations, candidate must be a U.S. person, which is defined as a U.S. citizen, a U.S. permanent resident, or have protected status in the U.S. under asylum or refugee status. Honeywell is an equal opportunity employer. Qualified applicants will be considered without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality, sex, religion, or veteran status. #J-18808-Ljbffr