Job Title

Administrative Assistant Bronx, NY ( Job Type Full-time Description Serves as receptionist for the program to receive phone calls, clients, and visitors. Will prepare intake packets for prospective clients, collect client co-pays, enter data into billing software program, schedule psychiatrist appointments and hospital discharges, maintain office supplies and machines, maintain data such as admission and terminations and other reports. The Administrative Assistant will also complete med and other record requests, assist in processing progress notes, for clients' records, and assist in pulling needed charts files and other paperwork as needed. Will be required to assist supervisors, therapists, and doctors and is responsible for keeping track of closed charts, logging them and sending them offsite. Job Responsibilities: u00b7 Provides secretarial services involving routine skills such as word processing (proficiency in the use of Word- perfect), filing, record keeping, prepare draft responses for routine correspondence, operate telephone system, receive and greet visitors/clients, and receive, sort, and distribute mail/packages. u00b7 Responsible for accurately compiling and maintaining data: preparing statistical reports; generating and coordinating regular reports, rosters, summaries, and activities. u00b7 Perform secretarial duties for other staff as directed. u00b7 Operate various types of office machines (eg calculate, FAX, etc) including general maintenance, ordering new supplies, etc. u00b7 Responsible for securing postage, daily posting of letters and/or packages, and inter-agency mailing. u00b7 Prepare Payroll worksheets, purchase orders, check requests. u00b7 Takes minutes at policy council meetings, and at other meetings as assigned. u00b7 Willingly cooperates with other staff in assuring the smooth operation of OPC. What we provide: u00b7 4 weeks paid vacation annually. u00b7 13 paid holidays. u00b7 4 personal days. u00b7 1 sick day per month, accruable to 150 days. u00b7 Fully paid individual LTD and life insurance. u00b7 Eligible for participation in agency medical and dental plan both individual and family, with small employee contribution. u00b7 New longevity incentives. u00b7 Opportunities to make a difference in the lives of children and families in need. u00b7 Collaboration with a team of dedicated professionals in a supportive and dynamic environment. u00b7 Room for growth and advancement within the organization. Requirements You must have: u00b7 High School Diploma. u00b7 Proficient in Microsoft Word, Excel and Power Point. You should have: u00b7 Office Experience preferred. u00b7 Strong written and verbal communication, customer service, leadership and management skills. Salary Description $37,455-$40,840/year