Job Title

Kimley-Horn has a rewarding and challenging opportunity for an Administrative Assistant to join our Marketing department in Tampa, Florida (FL).Kimley-Horn has a rewarding and challenging opportunity for an Administrative Assistant to support the Florida Marketing team. The ideal candidate will be proactive, detail-oriented, and have strong organizational skills while displaying the ability to work in a fast-paced environment.Review and distribute project opportunities/advertisements (RFQs) to marketing leadershipMaintain general marketing inboxPrepare expense reports and book travelResponsible for day-to-day production of proposals, leave behinds, reports, etc.Support conference and event planning effortsAssist project managers and Marketing Coordinators on a variety of assignments, including gathering resume information and project experience, assisting with complex forms, and gathering/compiling additional materials necessary for marketing proposalsHelp with a wide range of research tasks to assist marketing managers/leaders on various effortsUpdate and maintain project, employee, and client data in Vision (marketing database)Print and bind large, technical documentsCoordinate and arrange meals for special events, rehearsal meetings, presentations, projects, and department luncheonsAssist in gathering information from subconsultants and perform some subconsultant coordination duties as directed by the Marketing CoordinatorCoordinate conference rooms/meetings/staff calendarsCoordinate and arrange FedEx and courier delivery servicesTrack and report recently won projectsAdditional duties as assignedBasic Qualifications:Minimum of 2 years’ experience in a professional office environmentProficiency in Microsoft Office Suite, including Word, Outlook, Excel, and PowerPointDetail-orientedStrong organizational skills and multi-tasking abilitiesAbility to work under tight deadlines and handle multiple assignments concurrentlyPositive attitude/support mentalityTeam playerDesired Qualifications:A/E/C (Architecture/Engineering/Construction) industry knowledge or experience