Job Title

YOUR ROLEAs the Office Operations & HR Support Coordinator, you will ensure the smooth, efficient, and welcoming operation of the Toronto office. You are a highly organized, proactive team member who supports office administration, HR processes, accounting tasks, and property management needs. You will partner closely with the Senior Director of Accounting, HR Business Partner, Accounts Payable, building management teams, and cross-functional partners to deliver a seamless employee and visitor experience. This role requires a resourceful, solutions-oriented individual who thrives in a fast-paced environment and takes pride in creating an organized, efficient, and positive workplace. PROFILEHighly organized, detail-oriented, and proactive in anticipating needsExperience in office coordination, administration, or a similar support roleStrong communication and interpersonal skills; comfortable engaging employees, vendors, and visitorsSkilled at multitasking and prioritizing in a dynamic office settingStrong problem‑solving abilities and confidence acting independentlyCollaborative, team-oriented, and service-drivenProficient in Microsoft Excel, Word, Outlook, and TeamsComfortable managing confidential informationAble to coordinate across HR, Accounting, and IT functionsAmbassador of a positive, inclusive, and people-first office cultureAble to reliably work on-site in Toronto three days per weekROLE RESPONSIBILITIESAdministrative Support & Office CoordinationGreet and host visitors, ensuring a professional and welcoming experienceManage phones, inquiries, incoming/outgoing mail, courier packages, and deliveriesServe as the primary contact for office-wide administrative communicationsAct as Emergency Plan contact alongside the Senior Director of AccountingMaintain a clean, organized, and efficient office environmentOffice Operations & Event SupportManage office-wide announcements on Microsoft Teams (closures, HR updates, weather alerts)Monitor and replenish office and kitchen supplies; place orders as neededReview vendor invoices and route to Accounts Payable for timely paymentTrack office-related expenses and maintain an updated expense reportSupport planning and execution of office events including Race for Equity, Employee Engagement Events, Flu Clinics, and Wellness FairsSupport special projects and evolving operational needsProperty Management LiaisonServe as the main contact for building management, security, and maintenance teamsCoordinate office repairs and maintenance requests (HVAC, electrical, plumbing)Log and track service tickets through the building portal; ensure timely follow-upHR Administrative SupportProvide candidate hospitality and interview coordinationFacilitate new hire onboarding: seating assignments, desk setup, IT coordination, office tours, Teams channel setupSupport offboarding: collect badges/equipment, notify security, coordinate shipments to ITMaintain First Aid Training records and certification schedulesTrack incident reports and support Health & Safety effortsParticipate in weekly HRBP 1:1s and monthly HR team meetingsAccounting Administrative SupportAssist with processing property tax invoices and paymentsSupport annual business license renewalsEnter invoices into the Verify system with accurate coding and detailsProvide Accounts Payable backup during absences or vacationsAll other duties or projects as assigned All Applicants: