Job Title

Job Description The Fire Department of the City of New York (FDNY) is the largest Fire Department in the United States and universally is recognized as the world's busiest and most highly skilled emergency response agency. The Department's main goal is to provide fire protection, emergency medical care, and other critical public safety services to residents and visitors in the five boroughs. FDNY members are sworn to serve and protect life and property and the Department works to continually educate the public in fire, life safety and disaster preparedness, along with enforcing public safety codes. Since its inception in 1865, FDNY has helped lead efforts to make New York the safest big city in the nation. This accomplishment requires a steadfast and daily commitment to maintaining the Department's core values. The Bureau of Procurement and Fiscal Services mission is to provide comprehensive purchasing and fiscal management for the agency. The services offered by the bureau include procurement administration, grants management, disbursement management, payment review, City tax levy budget coordination, capital project accounting, contracts administration as well as other related activities. The Fire Department, City of New York (FDNY), seeks a full-time Procurement Analyst in the Bureau of Fiscal Services. Reporting directly to the Manager of Small Purchasing the selected candidate will manage all aspects of the FDNY procurement process governed by the City Charter and the City Procurement Policy Board (PPB) Rules. The candidate will process procurement documents and contracts; confer with, advise and assist operational, technical and professional staff in the procurement process. Assist in enforcing City and Agency procurement policies and procedures agency-wide. Responsibilities will include but may not be limited to the following: obtain price quotes for goods and services, assist in gathering and researching information from vendors handle a variety of procurements from start to finish, including but not limited to Small Purchases; M/WBE Noncompetitive Small Purchases; and Intergovernmental Purchases reviewing purchasing requisitions and procurement documents support negotiations of prices and terms with vendors ensure vendors are notified of authorization to provide goods and service serve as liaison with and between agency end users, vendors, and oversight agencies. Utilize FMS, PASSPort, and other City information systems to prepare contracts for registration, including conducting responsibility determinations, ensuring vendor registration in required data systems, coordinating contract execution, and securing required approvals. Responsibilities will include but may not be limited to the following: - obtain price quotes for goods and services, assist in gathering and researching information from vendors - prepare documentation for solicitation of goods and services; checking specifications for adequacy; analyzing bids and proposals for fair and reasonable pricing and/or responsiveness; and assessing whether bidders are responsible - handle a variety of procurements from start to finish, including but not limited to Micro purchases, 5+10 Small Purchases, M/WBE Noncompetitive Small Purchases, and Intergovernmental Purchases to ensure registration in a timely manner - Draft, finalize and submit all procurement public notices to various publication platforms - reviewing purchasing requisitions and procurement documents - support negotiations of prices and terms with vendors - ensure vendors are notified of authorization to provide goods and service - serve as liaison with and between agency end users, vendors, and oversight agencies - maintain and update procurement status reports and databases - utilize FMS, PASSPort, and other City information systems to prepare contracts for registration, including conducting responsibility determinations, ensuring vendor registration in required data systems, coordinating contract execution, and securing required approvals. PROCUREMENT ANALYST - 12158 Qualifications 1. A baccalaureate degree from an accredited college and six months of satisfactory full-time professional experience in procurement of goods, services, construction or construction-related services, or professional, technical or administrative experience in contract negotiation/management; or 2. An associate degree or completion of 60 semester credits from an accredited college, and 18 months of satisfactory, full-time professional experience as described in u201c1u201d above; or 3. A four-year high school diploma or its educational equivalent and two and one-half years of satisfactory full time professional experience as described in u201c1u201d above; or 4. A combination of education and/or experience equivalent to u201c1u201d, u201c2u201d, or u201c3u201d above. College education may be substituted for professional experience under u201c2u201d or u201c3u201d above at the rate of 30 semester credits from an accredited college for 6 months of experience. However, all candidates must have at least a four year high school diploma or its educational equivalent and 6 months of the experience described in u201c1u201d above. SPECIAL NOTES: To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level I or one additional year of the experience described in