Job Title

Administrative Assistant - Planning/Purchasing and AccountingPosition SummaryThe Administrative Assistant will provide administrative and clerical support to both the Planning/Purchasing and Accounting departments. This role is designed to split responsibilities approximately evenly between both areas, assisting with daily administrative tasks, data entry, document management, and coordination activities that support efficient department operations. The ideal candidate will be highly organized, detail-oriented, and capable of managing tasks across multiple functions.Key ResponsibilitiesAccounting Support- Assist with accounts payable and accounts receivable administrative tasks.- Process invoices and ensure supporting documentation is complete.- Help with data entry and reconciliation of financial records.- Maintain accounting files, records, and documentation.- Support the accounting team with preparing reports, filing, and document management.- Assist with internal audits and other clerical accounting tasks as needed.Planning and Purchasing Support- Assist with the preparation and processing of purchase orders.- Enter and maintain purchasing data in the companys ERP or internal systems.- Support inventory tracking and update planning spreadsheets or reports.- Communicate with vendors regarding order confirmations, delivery dates, and documentation.- Maintain organized purchasing files and records.- Assist the Planning/Purchasing team with scheduling, reports, and other administrative tasks as needed.Ira Green, Inc. is an Affirmative Action/Equal Opportunity EmployerMinority/Female/Disabled/Veteran/Sexual Orientation/Gender Identity