Job Title

Associate, Administration CoordinatorOTC Markets Group - New York, NY - Full TimeOTC Markets Group Inc., operator of premier US financial marketplaces, is seeking an Associate, Administration Coordinator to join our Administration team. We are looking for a proactive, organized, and service‑oriented individual to oversee daily operations in our NYC location. Reporting to the SVP, Human Resources, this role will maintain vendor relationships, facilities services, operational processes and serve as the first point of contact for all guests, suppliers, and vendors. This role is essential in maintaining the company culture and creating a productive and welcoming environment.We invest heavily in employee satisfaction and offer all our employees a highly competitive compensation package. As a dynamic, growing company that fosters an open culture, we emphasize autonomy, responsibility, innovation, and self-discipline. We are looking for someone who wants to make an impressive impact at a company known for its reputation on quality and achievement.Base compensation for this role is up to $70,000.00 annually, depending on experience. In addition, the position is eligible for our discretionary annual bonus program. This role is in the NYC office 5 days a week.What Youll Do:Maintain the overall cleanliness and organization of the office and kitchen areasManage front desk operations, including greeting and announcing guests, directing calls, and overseeing visitor management systemsCoordinate facilities and oversee day-to-day operations including maintenance, work orders and manage building accessMaintain required Certificates of Insurance (COIs) for all vendorsManage ordering supplies, shipping and receiving packages including tracking and delivery of mail in a timely fashionProvide administrative support to senior leadership, including travel planning, hotel arrangements, calendar management, and expense reportingCoordinate travel and accommodation for employees during core company weeksSupport marketing events and conferencesAct as ambassador and lead the summer internship programPartner with HR to manage internal company events such as holiday partiesPartner with IT teams to ensure office technology is functioning and meeting rooms are properly set upOversee internal documentation related to office systems, processes, and building amenitiesPlan and execute internal culture-building activities including birthday celebrations, Pizza Wednesdays, Monday bagels, and company holiday partiesCoordinate logistics for quarterly Board of Directors meetingsSupport ad-hoc tasks and projects, as assignedWhat Were Looking For:Bachelors degree in a related field, preferredStrong knowledge of Microsoft Office - Word, Excel, PowerPoint2+ years of experience in office administration, reception, or facilities coordinationExperience working in financial services, preferredStrong communication skills and a professional demeanorHighly organized, reliable, and able to multitask effectivelyPositive, “can‑do?? attitude with strong problem‑solving skillsEvent coordination experience is a plusWhat OTC Markets Offers its Team Members (Why You Should Choose Us):Benefits:Generous Paid Time Off (PTO)Health, Dental, and Vision CoverageHealth Savings Account (HSA)Flexible Spending Accounts (FSA) Dependent & HealthcareLimited Purpose Flexible Spending Account (LPFSA)Generous Paid Parental Leave Program401(K) Plan - RetirementCommuter Transit & Parking ProgramIncome Protection (Life Insurance, Short- & Long-Term Disability)Voluntary Benefits (Accident, Critical Illness, & Hospital Indemnity)Perks:Class Pass Partnership (Fitness & Wellness Programs)Citi Bike Membership ProgramMondays - Breakfast Bagels & Wednesdays - Pizza LunchOffice Snacks and BeveragesMonthly birthday celebrations About OTC Markets Group Inc.OTC Markets Group Inc. (OTCQX: OTCM) operates regulated markets for trading 12,000 U.S. and international securities. Our data-driven disclosure standards form the foundation of our public markets: OTCQX? Best Market, OTCQB? Venture Market, OTCID™ Basic Market and Pink Limited™ Market. Our OTC Link? Alternative Trading Systems (ATSs) provide critical market infrastructure that broker-dealers rely on to facilitate trading. Our innovative model offers companies more efficient access to the U.S. financial markets.OTC Link ATS, OTC Link ECN, OTC Link NQB, and MOON ATS™ are each SEC regulated ATS, operated by OTC Link LLC, a FINRA and SEC registered broker-dealer, member SIPC.To learn more about how we create better informed and more efficient markets, visit