Job Title

Administrative Specialist (HEOa) POSITION DETAILS The Higher Education Assistant serves as an Administrative Specialist for the Department of Mathematics, providing professional administrative and operational support to ensure the effective day-to-day functioning of the department. Under general supervision, the selected candidate will support faculty, staff, and students and assist with academic operations, personnel processes, scheduling, record keeping, and routine financial and administrative tasks. This position assumes responsibilities previously handled by departmental administrative support staff and works closelywith the Department Administrative Officer to support departmental operations. (Campus-specific Information and duties) u2022Provide primary administrative support for the Mathematics Department office, including responding to inquiries fromstudents, faculty, and staff. u2022Manage departmental email accounts, phone inquiries, and routine correspondence to ensure timely and accurate communication. u2022Maintain accurate and organized departmental files, records, and databases (electronic and paper). u2022Schedule meetings, reserve rooms, and assist with event and meeting logistics. u2022Assist with course scheduling logistics, including data entry and coordination with central administrative offices. u2022Provide administrative support to faculty related to courses, examinations, and instructional materials. u2022Respond to routine student inquiries regarding departmental procedures and refer students to appropriate offices whennecessary. u2022Assist with scholarship administration and student payment processes. u2022Support data collection and basic analysis related to academic and departmental operations to inform routine reporting and decision-making. u2022Assist with onboarding paperwork and administrative processing for adjunct faculty, college assistants, and otherdepartmental staff in coordination with Human Resources and relevant offices. u2022Support payroll, timekeeping, and scheduling processes under supervision. u2022Maintain records related to staff appointments, workloads, schedules, and assignments. u2022Assist with tracking and preparing information related to personnel budgeting and labor costs. u2022Assist with procurement requests, supply ordering, and inventory tracking. u2022Support departmental compliance with college policies and procedures. u2022Assist with P-Card reconciliation and documentation. u2022Assist with administrative tracking and record keeping for Mathematics Department Foundation accounts, underSupervision and in accordance with applicable guidelines. u2022Provide administrative support in response to departmental needs as they arise. u2022Maintain reliable attendance and availability consistent with departmental operating hours. u2022Demonstrate flexibility and responsiveness in supporting a dynamic academic environment. u2022Perform other related administrative duties as assigned. QUALIFICATIONS Bachelor's Degree and four years' relevant experience required. CUNY TITLE OVERVIEW Provides administrative and program support to an administrative or academic department. - Oversees department operations and assists management in planning department activities, creating schedules, assigning staff and preparing and delivering department communications. - Works with appropriate offices related to personnel recruitment, expediting search activities - Research coordinates and organizes materials for key events such as promotion and tenure reviews. - Supervises and trains support staff and student workers. - Manages budget and coordinates purchasing, accounting, and payroll. - Provides instructions and basic advice to students, faculty, and others seeking information on department activities, policies, and schedules. - Performs related duties as assigned. Job Title Name: Administrative Specialist CUNY TITLE Higher Education Assistant FLSA Non-exempt COMPENSATION AND BENEFITS Salary Range: $61,831 - $76,937. Salary commensurate with education and experience. CUNY is in the process of implementing salary schedule increases. Once implemented, salaries of eligible employees will be adjusted by 3.5% effective 9/1/26, in accordance with the terms of the PSC-CUNY collective bargaining agreement. CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world. HOW TO APPLY If you are viewing this job posting in CUNYfirst, please click on