Description We are looking for a highly organized and detail-oriented Administrative Assistant to provide exceptional support to our executive team and leadership staff. This is a long-term contract position based in Irvine, California, offering the opportunity to contribute to the seamless operation of our administrative functions. The ideal candidate will excel in managing schedules, coordinating meetings, and handling travel arrangements while maintaining professionalism and efficiency. Responsibilities: u2022 Schedule and coordinate meetings, events, and interviews, ensuring smooth communication between teams and departments. u2022 Manage conference room logistics, including setup, food ordering, cleanup, and minute-taking. u2022 Review and optimize calendars to avoid conflicts and ensure effective time management. u2022 Arrange travel and accommodations for executives, researching options and adhering to budget requirements. u2022 Draft and edit correspondence, reports, and other documents with precision and clarity. u2022 Perform general office tasks such as maintaining records, ordering supplies, scanning documents, and handling basic bookkeeping. u2022 Represent the company professionally through written, verbal, and visual communications. u2022 Occasionally travel to attend events, meetings, or training as required. u2022 Take on additional assigned projects and responsibilities as needed. Requirements u2022 Minimum of 2-3 years of experience in an administrative support role. u2022 Strong organizational skills with keen attention to detail. u2022 Excellent written and verbal communication abilities, including summarizing information and following up effectively. u2022 Proficiency in handling multiple priorities with a sense of urgency. u2022 Bacheloru2019s degree or project management certification preferred. u2022 Familiarity with administrative tasks such as data entry, answering inbound calls, and receptionist duties. u2022 Ability to represent the company with attention to detail in all communications. TalentMatchu00ae Robert Half is the worldu2019s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. u00a9 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking u201cApply Now,u201d youu2019re agreeing to Robert Halfu2019s Terms of Use ( and Privacy Notice (.
Job Title
Administrative Assistant