Job Title

44329BR Extended Job Title: Unit Manager Position Description: Manages a unit within a department. Plans, organizes and develops goals and procedures for the unit. Represents the unit to administrators, outside agencies and others on relevant matters. Supervises subordinate staff. Requisition ID: 44329BR Travel Required: Up to 25% Major/Essential Functions: Organize and conduct daily functions of Registrar Financial & Administrative Operations. Serve as primary Registrar liaison for TTUS General Counsel, Human Resources, Financial and Administrative Services. Facilitate and/or lead special projects related to each. Supervise one full-time administrative assistant. Financial: + Utilize financial and HR systems, reports, and resources to conduct FY Budget Prep for three Registrar accounts; run beginning and end of FY financial processes. + Utilize financial reports, systems, and resources to monitor and manage monthly expenses and revenues, create revenue JVs, process and approve budget revisions. + Coordinate with TTU Budget Office for processing labor redistributions to reallocate payroll expenses to appropriate accounts; utilize financial and HR reports, systems, and resources to initiate and manage redistribution transactions. + Provide justification for reclassifications and new position proposals; ensure proposals fit within Registrar budgets. + Maintain documentation and records pertaining to Parchment and National Student Clearinghouse revenue transactions; conduct reconciliation of revenue deposits from transcript fees, re-issued diplomas, degree verifications, subpoenas, and legal records requests. Hiring & Position Management: + Facilitate departmental new employee hiring and onboarding processes including managing Kenexa position submission and processing, I-9 & E-Verify processing, ePAF Submission, systems access, door access, and key requests. + Maintain internal documents including the Office of the Registrar Employee Handbook, Organizational Chart, Staff & Student Assistant information. Subpoena & Legal Records Compliance: + Serve as TTU Custodian of Records; prepare, review, approve, and ensure institutional compliance with subpoenas and other legal records requests regarding TTU educational records. + Invoice, document, and deposit record processing/request fee payments. Serve as liaison between TTU System General Counsel, outside agencies, governmental entities, administrators, and others on legal and other relevant matters. Grant Funded?: No Pay Basis: Monthly Schedule Details: Monday - Friday, 8am-5pm Work Location: Lubbock Preferred Qualifications: + Experience with internal TTU administrative systems: (TechBuy, ePAF, Chrome River for Travel and Procurement Cards). + Knowledge of TTU Operating Policies & Procedures related to purchasing, finance, and administration. + Familiarity with confidential personnel documents and hiring processes. + Strong organizational and time management skills. + Ability to self-start and take initiative to complete assigned tasks. Department: Registrar Required Attachments: Cover Letter, Professional/Personal References, Resume / CV Job Type: Full Time Shift: Day Required Qualifications: Bachelor's degree plus three years supervisory experience; OR a combination of education and/or supervisory experience to equal seven years. Does this position work in a research laboratory?: No Safety Information: Adherence to robust safety practices and compliance with all applicable health and safety regulations are responsibilities of all TTU employees. Pay Statement: Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. EEO Statement: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information or status as a protected veteran. About the University: Founded in 1923, Texas Tech University began with a mission to serve the needs of West Texas, but its impact has always reached far beyond. Today, Texas Tech, located in Lubbock (pop. 300,000+), is home to a vibrant community of more than 42,000 students.Texas Tech's 1,800-acre campus showcases Spanish Renaissance architecture and is home to one of the country's largest public art collections. Its 13 colleges include a prestigious School of Law and a distinguished School of Veterinary Medicine. These programs equip students with the skills and knowledge needed to excel in their respective fields. Built on the values of West Texas u2014 hard work, grit and authenticity u2014 the university graduates students who are deeply engaged in service to their communities and well-positioned to succeed in the world. Texas Tech is committed to achieving research and scholarly accomplishments that compare favorably to the member institutions of the Association of American Universities (AAU). For more than 100 years, Texas Tech has been a premier destination for those seeking a world-class education and a unique, personalized experience as a member of the Red Raider family. Job Family: Academic & Student Services Job Sub Family: Registrar Annualized Pay Range: $44,500 - $57,900 - $71,200