Description We are looking for a detail-oriented Receptionist to join our team in Indianapolis, Indiana. This is a contract to permanent position that offers opportunities for growth and development, including potential advancement to a Project Manager Assistant role. The ideal candidate will bring strong organizational skills and a friendly demeanor to support both front desk operations and project administration. Responsibilities: u2022 Welcome and assist visitors with a warm and attentive attitude, ensuring their needs are met promptly. u2022 Manage incoming calls using a multi-line phone system, routing inquiries effectively and providing accurate information. u2022 Maintain a clean and organized reception area that reflects a well-maintained workplace environment. u2022 Handle mail distribution, deliveries, and outgoing packages, while keeping records of all transactions. u2022 Coordinate meetings, appointments, and staff lunches, ensuring schedules are kept organized and up-to-date. u2022 Provide administrative support through tasks such as data entry, document management, and filing. u2022 Review vendor invoices, ensuring proper documentation and accuracy before entering them into the accounting system. u2022 Assist with routing and tracking project documents, obtaining necessary signatures, and maintaining confidentiality. u2022 Learn and support construction software systems to assist Project Managers with administrative tasks. u2022 Contribute to project lifecycle tasks, including issuing subcontracts, tracking change orders, and preparing project closeout documentation. Requirements u2022 High school diploma is required; an associate degree is preferred. u2022 At least one year of experience in administrative, receptionist, or office support roles. u2022 Proficient in Microsoft Office Suite, including Word, Excel, and Outlook. u2022 Excellent communication and customer service skills with a detail-oriented demeanor. u2022 Strong organizational abilities and the capacity to handle multiple tasks simultaneously. u2022 Interest in construction, project coordination, or related fields is a plus. u2022 Ability to obtain a Notary Public license within 90 days of starting employment. u2022 Attention to detail and accuracy, particularly regarding numbers and formatting. TalentMatchu00ae Robert Half is the worldu2019s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. u00a9 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking u201cApply Now,u201d youu2019re agreeing to Robert Halfu2019s Terms of Use ( and Privacy Notice (.
Job Title
Receptionist