Job Title

PART-TIME JOB DESCRIPTION FOR CHURCH SECRETARY POSITIONSt. John's Evangelical Lutheran Church501 North AvenuePittsburgh, PA 15209Email: We are seeking an organized and detail-oriented Church Secretary to help provide administrative support to the church staff. This position is responsible for managing the office, keeping records up to date, and providing clerical assistance. The successful candidate must be able to work independently and be a team player.CHURCH SECRETARY DUTIES AND RESPONSIBILITIESManage the office and provide administrative support to the Pastor and the OfficersAnswer phone inquiries and manage incoming mailMaintain the church database and ensure accuracy of recordsUpdate and maintain church calendarPrepare and distribute correspondenceMeeting - copies made, minutes may need typed upAttend to visitors and provide assistance as neededCreate and maintain filing systemsEnsure church compliance with regulationsPerform other clerical duties as neededCHURCH SECRETARY REQUIREMENTS AND QUALIFICATIONSHigh school diploma or equivalentProven administrative experienceProficient in Microsoft Office SuiteExcellent organizational and time management skillsStrong written and verbal communication skillsAble to handle confidential information with discretionKnowledge of church operations, policies, and regulations a plusJOB DESCRIPTION FOR CHURCH SECRETARY POSITIONBasic requirements:Part-time position 16-20 hours per week (preferably, 10-2, Tuesday-Friday). This person serves as the secretary under the supervision of the Vice-President. The secretary must have at least a high school diploma, good computer skills, good communication and people skills. Additionally, the secretary must maintain the confidentiality of church matters and have a pleasant, positive presence in the office.The church secretary is responsible to:General:Answer the telephone during office hours and check voice mail regularly.Answer all general correspondence.As appropriate, refer church matters to the proper authority: the Pastor, Church officers, boards and/or committees.Pick up and distribute mail daily, including passing bills on to the Treasurer.Maintain the Realm database for church attendance and members.Acknowledge memorial donations and non-member donations with appropriate letters.Bulletins:Produce the Sunday worship and announcements bulletins each week. Email a copy of the bulletin to Christine for the streaming and email the Lector Readings to the Lector for that service.Administrative:Prepare annual reports to the LCMS.The secretary is responsible for keeping files up to date.