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Job Description:ESSENTIAL JOB FUNCTIONS- Performssuch front-desk/reception functions as meeting and greeting clients and visitors, answering multi-line phones forwarding calls to voice mail or appropriate staff member, taking and delivering messages, checking in clients (including verifying such demographic information as telephone number, mailing address, payer source; collecting payment for services; documenting payment for services; notifying clinician when client arrives); reconciling cash drawer; scheduling client appointments; copying, sorting, and delivering mail; sending and receiving/delivering faxes; meeting with client to review client intake form; and handling difficult customer service interactions, either face-to-face or by telephone.- Enters various client data in electronic information system (e. g., client demographics, client eligibility information, client transfers, service corrections, annual review updates) and enters other program-specific data (e. g., grants) in various databases.- Performs such HIM-related functions as archiving closed legal health records;scanning clinical documentationin legal health record; managing legal health records;processingdisability requests, releases of information, and subpoenas and court orders; generating correspondence to requestors of information;and performing quantitative analyses of legal health records.- Scansa variety of correspondence, records, reports, and other documents, related to site's operations, in addition to those related to legal health records.- Performs variety of administrative functions, including typing from various sources; data entry, validation,andas requested by supervisor, generating purchase requisitions for such items as business cards, training registration fees, and office furniture; and taking minutes of meetings.- Maintains site's business systems and processes (e. g., scheduling, scanning data entry, billing, daily deposits)HIM functions, consistent with SCS's standardized business practices; regularly evaluates site's business systems and processes to ensure adherence to SCS's standards; identifies and resolves problems with existing business systems and processes;and, as needed, makes recommendations for improving existing systems and processes.- Runs miscellaneous reports, on request(caseloads, and deficiency reports), and various monthly/quarterly reports; assesses validity of reports; when reports are inaccurate, engages in problem-solving to correct inaccuracies;takes action, as needed, on results of reports; performs work site's IT functions.- Participates in daily deposit process, including daily deposit reconciliation.- Completesservice corrections asnecessary;andparticipatingin planning/budgeting processes, particularly related to IT capital budget needs.- Maintains work site's petty cash account and makes miscellaneous program purchases (e. g., snacks from Sam's Club) within program and budget limits.- Monitors work site's inventory of office supplies and orders supplies, as needed.- Processes all maintenance and repair requests, coordinating asappropriate withProperties Management or lessor/landlord.- Serves asworksite's liaison to Human Resources asneeded.- Serves asworksite's liaison to Payroll.- Serves asworksite's liaison to Accounts Receivable.EDUCATION- High School diploma or equivalent- Up to eighteen months of education or training beyond high school in Personnel Administration or Office Administration or a related field,preferred.EXPERIENCE- Three to four years' administrative experience using basic secretarial skills.REQUIREMENTS- Advanced knowledge of Microsoft Office SuiteCOMPANY OR PERSONAL VEHICLE USAGE:NoTime Type:Full timeSeven Counties Services is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to r ace, color, national origin, gender, disability, s exual orientation, marital status, or protected veteran status.