Job Title

OPS ADMINISTRATIVE ASSISTANT I - 65650296 Date: Apr 8, 2026 The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (. Requisition No: 873657 Agency: Elder Affairs Working Title: OPS ADMINISTRATIVE ASSISTANT I - 65650296 Pay Plan: Temp Position Number: 65650296 Salary: $15.00-$18.00 HOURLY Posting Closing Date: 04/22/2026 Total Compensation Estimator Tool ( DEPARTMENT OF ELDER AFFAIRS PLANNING AND EVALUATION OPEN COMPETITIVE POSITION OVERVIEW AND RESPONSIBILITIES: The OPS Administrative Assistant I position reports directly to the Chief of Planning and Evaluation. The position will be responsible for providing administrative support to ensure efficient operation of the office by performing a variety of clerical and administrative tasks. The following duties and activities are assigned to the Administrative Assistant in support of the Departmentu2019s mission, goals, and responsibilities: PAY: Salary will be commensurate with experience and qualifications, ranging from $15.00 to $18.00, hourly. DUTIES AND RESPONSIBILITIES: Serve as the Office Manager and primary support staff for the Bureau of Planning and Evaluation. Consult with program supervisors and administrative staff to resolve administrative and operational issues and problems. Schedule appointments and maintain calendars. Meetings Records and distributes minutes or other records for meetings. Prepares agendas and schedules for meetings. Travel Manage travel arrangements for all staff in the bureau, prepare pre-travel authorizations and prepare travel reimbursement as needed. Budget Assist with monitoring the budget, ensuring all expenditures are made in the appropriate categories and within budget constraints, including grant expenditures. Prepare a monthly report of expenditures. Reconcile expenditures, including Pcard reconciliations. Communications Primary contact for correspondence tracking. Prepare communications, such as memos, emails, invoices, reports and other correspondence. Property Inventory Track property purchases and transfers. Conduct inventory as part of the DOEA regular inventory efforts. Staffing Assist staff with applications from People First, arranging interviews, managing applicant records for each position. Keep accurate, organized files. Attendance is a required function. Other support activities as needed. Other duties as assigned. KNOWLEDGE, SKILLS, AND ABILITIES: Proficiency in MS Office Suite or related software Ability to work in a team environment Ability to work closely to support bureau project efforts as needed Ability to utilize problem-solving techniques Ability to plan, organize and coordinate work assignments Organizational and categorizing skills to facilitate ready retrieval of documents Ability to communicate effectively Ability to establish and maintain effective working relationships with others Ability to work independently Have experience with and understand principles of office management and coordination Understand office budgeting THE BENEFITS OF WORKING FOR THE STATE OF FLORIDA: Working for the State of Florida is more than a paycheck. The Stateu2019s total compensation package for employees features a highly competitive employee benefits including: + Participation in state group insurance (must meet eligibility requirements). For more details consult with People First at 877-562-7287 or go to: + Participation in the Florida Deferred Compensation Plan (457b). (For additional details and online enrollment visit ( ) + State of Florida 401(a) FICA Alternative Plan (tax deferred Retirement Savings Plan). (For more information, please click Social Security Alternative Plan () ( and read OPS Social Security Alternative Plan) + Flexible Spending Accounts Seasonal and part-time OPS employees (less than 30 hours average per week) refer to the links above for detailed eligibility requirements. OUR ORGANIZATION AND MISSION: The Department is dedicated to promoting the well-being, safety, and independence of Florida's seniors, their families, and caregivers. Its vision is for all Floridians to live well and age well. SPECIAL NOTE: Candidate Profile (application) must be complete in its entirety. + Include supervisor names and phone numbers of all periods of employment. + Account for and explain any gaps in employment so that the hiring process is not delayed. Gaps of employment for 3 months or more MUST be addressed on application. + Experience, education, training, knowledge, skills, and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications. + It is unacceptable to use the statement u201cSee Resumeu201d in place of entering work history. + Periods of employment should be entered with the most recent/current listed first. + If you are a retiree of the Florida Retirement System (FRS), please contact the FRS to determine if your current benefits may be affected if you are reemployed with the State of Florida in an FRS-covered position. Your current retirement benefits may be canceled, suspended, or deemed invalid depending upon the date of your retirement. + If claiming Veteranu2019s Preference, candidates MUST attach supporting documentation (DD214). + If claiming Right to First Interview, candidates MUST attach a copy of your official layoff letter when applying. + All documentation is due by the close of the vacancy announcement. If you experience problems applying online, please call the People First Service Center at (877) 562-7287. BACKGROUND CHECKS: Successful completion of a Level 2 Criminal History Background Check is required for all applicants selected for this position. APPLICANT INFORMATION: Applicants should apply on-line via the People First Website by 11:59 p.m. (EST) on the closing date of the position vacancy advertisement but are strongly encouraged to apply by 6:00 p.m. on the closing date to avoid any system down times or any other complications that may arise. If you have problems applying on-line, call thePeople First Service Center at 1-877-562-7287. Paper applications will not be accepted by the agency. The Department of Elder Affairs is an