Job Title

NY HELP Yes Agency Education Department, State Title Administrative Specialist 1, Administrative Specialist Trainee 1, Administrative Specialist Trainee 2, (NY HELPS) Box PIMS-1052/46054 Occupational Category No Preference Salary Grade 18 Bargaining Unit PS&T - Professional, Scientific, and Technical (PEF) Salary Range From $66951 to $85138 Annually Employment Type Full-Time Appointment Type Permanent Jurisdictional Class Competitive Class Travel Percentage 0% Workweek Mon-Fri Hours Per Week 37.5 Workday From 9 AM To 5 PM Flextime allowed? No Mandatory overtime? No Compressed workweek allowed? No Telecommuting allowed? Yes County Albany Street Address Office of Performance Improvement and Management Services Information Technology Services Office City Albany State NY Zip Code 12234 Duties Description The New York State Education Departmentu2019s (NYSED) Office of Information Technology Services (ITS) is seeking candidates for an Administrative Specialist 1 position. This position is responsible for managing important daily operations related to fiscal matters, such as budgeting and forecasting, procurements, hiring and more. The ideal candidate will be able to handle a myriad of tasks, help to improve daily business processes, work independently, and also supervise a small team of Administrative Assistants. The duties of this position include, but are not limited to, the following:u2022 Provide administrative support for ITS procurement, fiscal, and staffing activities in accordance with NYSED and NYS policies and procedures. u2022 Coordinate, track, and monitor ITS procurement requests from initiation through completion, including maintaining accurate records and documentation. u2022 Enter, update, and manage procurement, project, and financial data using JIRA and other tracking systems. u2022 Monitor shared ITS procurement email mailboxes, respond to routine inquiries, and route requests to appropriate staff. u2022 Assist with purchasing goods and services by preparing required documentation, researching vendors, and compiling supporting materials. u2022 Support cost/benefit analyses and vendor evaluations for proposed purchases and technology solutions. u2022 Coordinate the purchase, delivery, installation, maintenance, and issue resolution related to IT equipment and systems, escalating complex issues as needed. u2022 Assist with budget development, expenditure planning, financial tracking, and preparation of financial summaries and reports. u2022 Support human resources activities, including staffing requests, vacancy postings, hiring coordination, and maintenance of training records. u2022 Provide guidance to clerical staff, participate in meetings, represent administrative functions, and perform related Administrative Specialist 1 duties as assigned. Minimum Qualifications MINIMUM QUALIFICATIONS: NY HELPS This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.NON-COMPETITIVE MINIMUM QUALIFICATIONS: To be considered for appointment through NY HELPS candidates must meet the open-competitive minimum qualifications for this position. The qualifications are:Administrative Specialist Trainee 1: Four years of experience performing or overseeing budget, human resources, and business services activities for an organization or program. Administrative Specialist Trainee 2: Five years of experience performing or overseeing budget, human resources, and business services activities for an organization or program. Administrative Specialist 1: Six years of experience performing or overseeing budget, human resources, and business services activities for an organization or program. Substitution - An associate degree may substitute for two years of experience; a bacheloru2019s degree may substitute for four years of experience; a masteru2019s degree may substitute for five years of experience; and a doctorate may substitute for six years of PETITIVE MINIMUM QUALIFICATIONS:Reassignment: Candidates must have one year of permanent competitive or 55b/c service as an Administrative Specialist 1.Eligible List Appointment: Candidates who are reachable on the New York State Education Departmentu2019s Public Administration Trainee Transition (PATT) eligible list or the Professional Career Opportunities (PCO) or the Professional Career Opportunities (PCO) Select Titles eligible list may be considered for appointment. If you are on the Civil Service eligible list for this title, you may receive a canvass letter. You must complete and return it as instructed on the letter. Section 70.1 Transfer to Administrative Specialist 1: Candidates must have one year of permanent competitive or 55b/c service in a title SALARY GRADE 16 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law. Section 70.1 Transfer to Administrative Specialist Trainee 1: Candidates must have one year of permanent competitive or 55b/c service in a title SALARY GRADE 11 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law. Section 70.1 Transfer to Administrative Specialist Trainee 2: Candidates must have one year of permanent competitive or 55b/c service in a title SALARY GRADE 13 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law. Section 70.4 Transfer to Administrative Specialist 1: Candidates may be eligible for nomination for transfer under Section 70.4 of the Civil Service Law to Administrative Specialist 1 if they are a current NYS employee with one year of permanent competitive or 55b/c service in a title SALARY GRADE 16 or higher AND have standing on the Professional Career Opportunities (PCO) eligible list or the Public Administrative Traineeship Transition (PATT) eligible list. Section 70.4 Transfer to Administrative Specialist Trainee 1: Candidates may be eligible for nomination for transfer under Section 70.4 of the Civil Service Law to Administrative Specialist Trainee 1 if they are a current NYS employee with one year of permanent competitive or 55b/c service in a title SALARY GRADE 11 or higher AND have standing on the Professional Career Opportunities (PCO) eligible list or the Public Administration Traineeship Transition (PATT) eligible list. Section 52.6 Transfer: Candidates must have one year of permanent competitive or 55b/c service in a title allocated SALARY GRADE 16 or higher eligible to transfer under Section 52.6 of the Civil Service Law. For information regarding the transfer options of your current title, please visit the Civil Service Career Mobility Office Website. Appointment: This position is eligible for 55b/c designation and candidates with 55b/c eligibility are encouraged to apply. Candidates must possess a current 55b/c eligibility letter and the following minimum qualifications:Administrative Specialist Trainee 1: Four years of experience performing or overseeing budget, human resources, and business services activities for an organization or program. Administrative Specialist Trainee 2: Five years of experience performing or overseeing budget, human resources, and business services activities for an organization or program. Administrative Specialist 1: Six years of experience performing or overseeing budget, human resources, and business services activities for an organization or program. Substitution - An associate degree may substitute for two years of experience; a bacheloru2019s degree may substitute for four years of experience; a masteru2019s degree may substitute for five years of experience; and a doctorate may substitute for six years of experience.It is essential that candidates clearly and concisely indicate exactly how they meet the above minimum qualifications in their resume. Failure to show how you meet the minimum qualifications above may result in disqualification and removal from consideration. Additional Comments CONDITIONS OF EMPLOYMENT: This will be a permanent, competitive appointment or a permanent, non-competitive appointment. For 55b/c appointment, candidates must possess the minimum qualifications, a current 55b/c eligibility letter and is subject to verification of applicant eligibility. Promotions and transfers may change appointeesu2019 negotiating unit. Candidates should be aware that changes in negotiating units may affect their salary, insurance, and other benefits. Verification of education and experience will be required at the time of interview for all candidates. This position allows for the opportunity to telecommute up to 30% each bi-weekly pay period and is granted at the discretion of the supervisor and the appointing office. Federal law may impose additional requirements or restrictions regarding positions that receive federal funding. This position may be filled as a traineeship. The starting salaries for this position are outlined below. For current New York State employees, salary is based on the candidateu2019s salary at the time of hire. Candidates appointed at the trainee level will be required to successfully complete the traineeship to advance to the full performance level title and salary. Current starting salaries:u2022 $53,764 (Trainee 1- NS equated to SG-14)u2022 $59,994 (Trainee 2- NS equated to SG-16)u2022 $66,951 (Full Performance level SG-18)This position leads to a maximum salary of $85,138 based on annual performance advances and traineeship advances. For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contractsAPPLICATION: Qualified candidates should send a resume and letter of interest by April 27, 2026, to (email submissions are preferred). Your resume must clearly indicate how you meet the minimum qualifications for this position. You must include the Box number (PIMS-1052/46054) of the position in the subject line of your email and cover letter to ensure receipt of your application. Links to application materials will not be accepted (i.e., Google Docs). Your social security number may be required to confirm your eligibility.New York State Education Department (NYSED) is an equal opportunity/affirmative action employer. NYS Human Rights Law prohibits discrimination because of age, race, creed, color, national origin, sexual orientation, military status, sex, disability, predisposing genetic characteristics, marital status, domestic violence victim status, gender identity, prior conviction records, prior arrests, youthful offender adjudications, or sealed records. Interested in a job with New York State, but donu2019t know where to start? Visit these links for information on working for New York State: u2022 u2022 benefits of working for New York State, including, but not limited to, the following:Holiday & Paid Time Offu2022 Thirteen (13) paid holidays annually.u2022 Thirteen (13) days of paid vacation leave in year one, increasing to 20+ days with additional years of service. u2022 Five (5) days of paid personal leave annually.u2022 Thirteen (13) days of paid sick leave annually for PEF/CSEA and eight (8) days paid sick leave annually for M/C. u2022 Annual professional leave and educational leave opportunities for eligible staff.Health Care Benefitsu2022 Eligible employees and dependents can choose from a variety of affordable and generous health insurance programs.u2022 Family dental and vision benefits at no additional cost.Additional Benefitsu2022 Enrollment in the New York State pension system which has earned the distinction of being one of the best-managed and best-funded plans in the nation OR Optional Retirement Defined Contribution Plan with 8% salary match (eligibility requirements apply).u2022 NYS Deferred Compensation and an exclusive 403(b) Optional Retirement Savings Plan.u2022 Paid Parental Leave for all employees and Paid Family Leave (M/C Only). u2022 Public Service Loan Forgiveness (PSLF).u2022 Eligibility for various life insurance options. Some positions may require additional credentials or a background check to verify your identity. Name Office of Human Resources Management Telephone (518) 474-5215 Fax (518) 486-5631 Email Address Address Street NYS Education Department 89 Washington Avenue, OHRM, Room 528 EB City Albany State NY Zip Code 12234 Notes on Applying APPLICATION: Qualified candidates should send a resume and letter of interest by April 27, 2026, to (email submissions are preferred). Your resume must clearly indicate how you meet the minimum qualifications for this position. You must include the Box number (PIMS-1052/46054) of the position in the subject line of your email and cover letter to ensure receipt of your application. Links to application materials will not be accepted (i.e., Google Docs). Your social security number may be required to confirm your eligibility.