Job Title

Job Title: Executive Assistant Job Description The Executive Assistant will provide high-level support to two Vice Presidents, overseeing complex calendar management, travel coordination, meeting preparation, budget support, and critical special projects. This position offers significant exposure to leadership and strong growth opportunities within a large, dynamic organization. The ideal candidate excels at communication, thrives under tight deadlines, adapts quickly to evolving priorities, and demonstrates mastery of Microsoft Office while maintaining the highest levels of integrity, discretion, and professionalism. Responsibilities + Maintain and refine internal processes that support the executive team, coordinating resources to streamline and expedite workflow. + Manage communication between upper management and employees, serving as a liaison with internal and external executives on various projects and tasks. + Prioritize and coordinate work to ensure executivesu2019 priorities are met, organizational goals are achieved, and best practices are upheld. + Manage professional and personal scheduling for executives, including agendas, mail, email, phone calls, travel arrangements, client management, and other logistics. + Coordinate complex scheduling and extensive calendar management, ensuring accurate and timely flow of information to executives. + Arrange and manage all aspects of executivesu2019 travel, including booking flights, hotels, ground transportation, and related travel activities. + Perform a wide range of administrative and office support tasks to ensure efficient daily operations. + Uphold integrity and strict confidentiality with all materials and exercise sound judgment and discretion when interfacing with the business. + Coordinate team communications and plan events, including internal meetings and offsite gatherings. + Support the management of the teamu2019s budget and assist with tracking and reporting as needed. + Lead or support critical special projects at the direction of the leadership team, ensuring timely and high-quality execution. Essential Skills + Minimum of 3 years of experience in an administrative role reporting directly to upper management. + Proven problem-solving skills with the ability to navigate complex situations and bring stakeholders together to develop effective solutions. + Strong written and verbal communication skills, with the ability to influence and collaborate across levels of the organization. + Ability to anticipate and understand the needs of the executives and broader team. + High level of organization and strong time-management skills, with the ability to coordinate and prioritize multiple projects simultaneously. + Proficiency in Microsoft Office, including Excel, PowerPoint, Word, and Outlook. + Demonstrated ability to handle confidential information with integrity and discretion. + Ability to adapt to constantly evolving priorities and meet tight deadlines while maintaining high-quality work. Additional Skills & Qualifications + Experience supporting C-level executives in a fast-paced, corporate environment. + Interest in learning and adopting new office productivity tools and technologies. + Strong interpersonal skills and the ability to build effective working relationships with internal and external stakeholders. + Demonstrated professionalism, reliability, and a strong work ethic. + Event planning experience, including coordination of internal meetings and offsite events. + Budget tracking or basic financial administration experience supporting a team or department. Work Environment This role operates in a fast-paced, corporate office environment with regular interaction with leaders and cross-functional teams. The position involves extensive use of Microsoft Office and other office productivity tools, as well as frequent coordination of virtual and in-person meetings. Standard business hours apply, with flexibility required at times to accommodate executive schedules, urgent requests, and travel needs. The organization invests significantly in its people, facilities, and communities, reflecting a culture that values long-term growth, operational excellence, and strong relationships with stakeholders across the business. Job Type & Location This is a Contract to Hire position based out of New York, NY. Pay and Benefits The pay range for this position is $26.00 - $42.50/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: u2022 Medical, dental & vision u2022 Critical Illness, Accident, and Hospital u2022 401(k) Retirement Plan u2013 Pre-tax and Roth post-tax contributions available u2022 Life Insurance (Voluntary Life & AD&D for the employee and dependents) u2022 Short and long-term disability u2022 Health Spending Account (HSA) u2022 Transportation benefits u2022 Employee Assistance Program u2022 Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in New York,NY. Application Deadline This position is anticipated to close on Apr 27, 2026. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffingu00ae double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email ( ) for other accommodation options.