Job Title

POSITION:Program Assistant - Housing and Neighborhood Development - Grant FundedSCHEDULE:Full-Time Grant FundedLOCATION:City of Reno, NVSALARY:$57,824.00 - $77,480.00 AnnuallyTO APPLY:Direct Link:Career Page:Please note, employers may close jobs on the website at any time.SUMMARY:Under general supervision, performs a variety of advanced clerical and routine technical, programmatic, and administrative duties requiring the application of specific program knowledge and administrative, secretarial, and clerical skills in support of a City department, division, or program area; assumes on-going programmatic responsibilities specific to area of assignment; researches and recommends new service delivery methods, policies, and procedures; coordinates assigned programs, projects, and services with other City departments, divisions, and outside agencies; and provides specialized departmental or program information and assistance to City staff and the general public.MINIMUM/PREFERRED REQUIREMENTS:Operational characteristics, services, and activities of assigned functions, programs, and operational area.Basic technical knowledge of business/industry principles and practices related to the area of responsibility.Methods and techniques of used in the performance of duties and responsibilities specific to the area of assignment.Basic principles and practices of program administration.Office procedures, methods, and equipment including puter applications such as word processing, spreadsheets, and statistical databases.Principles and procedures of record keeping.Principles and practices used in establishing and maintaining files and information retrieval systems.Principles of business letter writing and basic report preparation.Customer service techniques, practices, and principles.Methods and techniques of proper phone etiquette.Mathematical principles.Basic accounting and bookkeeping principles and practices.Basic principles and practices of budget preparation and administration.English usage, spelling, grammar and punctuation.Pertinent federal, state and local laws, codes, and regulations.Perform a full range of advanced clerical and routine technical, administrative, and programmatic work of a general or specialized nature involving the use of independent judgment and personal initiative.Understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities.Understand, interpret, and apply general and specific administrative and departmental policies and procedures.Research, compile, and interpret a variety of information and make appropriate recommendations.Participate in the preparation of a variety of administrative and financial dependently prepare correspondence and memoranda.Implement and maintain filing systems.Type and enter data at a speed necessary for successful job performance.Exercise good judgment in maintaining information, records, and reports.Operate and use modern office equipment including computers and supporting word processing and spreadsheet applications.Work independently in the absence of supervision.Work under steady pressure with frequent interruptions and a high degree of public contact by phone or in person.Plan and organize work to meet changing priorities and deadlines.Work cooperatively with other departments, City officials, and outside agencies.Respond tactfully, clearly, concisely, and appropriately to inquiries related to area of responsibility.Work in a team based environment to achieve common goals.Coordinate multiple projects and complex tasks simultaneously.Meet the physical requirements to safely and effectively perform the assigned municate clearly and concisely, both orally and in writing.Establish and maintain effective working relationships with those contacted n the course of work.Equivalent to completion of the twelfth grade supplemented by specialized office support training. Additional specialized or college level course work in business administration or a related field is desirable.Three years of increasingly responsible clerical, programmatic, and administrative support experience including some experience directly related to the assigned area.Two years of experience as an Office Assistant II with the City of Reno in a programmatic area that is substantially similar to the program being recruited for.Some positions may require possession of an appropriate, valid driver's license issued.JOB RESPONSIBILITIES/DUTIES:Perform a variety of advanced clerical and routine technical, programmatic, and administrative duties requiring the application of specific program knowledge and administrative, secretarial, and clerical skills in support of a City department, division, or program; assume responsibility for specific program area duties; provide assistance in administrative and operating programs as assigned.Serve as primary contact and liaison for assigned functions and programs with other City staff, the general public, and outside agencies and organizations; screen office calls, visitors, and mail; provide information and assistance including responding to requests for information and assistance; assist the public and other City staff in interpreting and applying City policies, procedures, codes, and ordinances; research information related to City regulations and departmental policies; explain, justify, and defend programs, policies, and activities.Conduct a variety of studies and research for assigned area; collect, compile, and review information from various sources on a variety of specialized topics related to program area of assignment; participate in the preparation of reports that present data, identify alternatives, and make and justify recommendations.Perform a variety of special projects and assignments in assigned area including the implementation and coordination of assigned program and project components; assist with the development of policies and procedures; implement and monitor program activities.Verify and review materials, applications, records, and reports for completeness and conformance with established regulations and procedures; apply applicable policies and procedures in determining completeness of applications, records, and reports; provide information and forms to the public; collect and process appropriate information.Assist in coordinating and monitoring the assigned budget and contracts; compile annual budget requests; prepare revenue projections; recommend expenditure requests for designated accounts; monitor approved budget accounts; process progress payments and monitor contractual expenses.Process invoices, contracts, work orders, change ord