Job Title

The Executive Assistant provides high-level administrative and operational support to members of the Executive Leadership Team and reports directly to their assigned executive. Serving as a trusted partner, this role manages complex schedules, coordinates travel and meetings, facilitates communication, and ensures the smooth execution of day-to-day priorities. While each Executive Assistant supports a designated executive, they also collaborate closely with one another to ensure coordination and alignment across the Executive Leadership Team. The role serves as a central point of coordination across departments, supporting organization, communication flow, and follow-through on key initiatives that drive leadership effectiveness and operational efficiency.Key Areas of ResponsibilityExecutive Support, Planning & Strategic CoordinationServe as a trusted administrative partner to the assigned executive by supporting the prioritization of workflow, communications, and leadership responsibilitiesAnticipate executive needs by proactively preparing materials, identifying potential issues, and supporting solutions that enable informed decision-makingSupport executive-level initiatives, strategic priorities, and special projects as assignedRepresent the assigned executive with professionalism in internal and external interactions Support preparation for executive planning sessions, goal-setting activities, and leadership reviews Assist with maintaining dashboards, reporting materials, and performance tracking documentationSupport executive leadership meetings and strategic planning discussionsOrganize information and priorities to help ensure executives remain focused on high-impact mattersCalendar, Travel & Meeting ManagementManage a complex executive calendar, including internal leadership meetings, client engagements, and organizational commitmentsCoordinate domestic and occasional international travel arrangements, including itineraries, logistics, accommodations, and related expense documentationPrepare meeting agendas, briefing materials, presentations, and follow-up documentation.Record and distribute meeting minutes or summaries as needed to document discussions, decisions, and action itemsTrack meeting commitments and action items to support timely follow-throughCommunication & Stakeholder CoordinationServe as a central coordination point for communications involving the assigned executive(s) Draft, edit, and review executive correspondence, reports, presentations, and other leadership communicationsCoordinate with senior leaders, field leadership teams, customers, vendors, and external partners while maintaining professionalism and discretionOrganizational and Operational CoordinationSupport preparation and coordination of Executive Leadership Team meetings, leadership offsite meetings, and strategic planning sessions Maintain organized records, documents, and confidential materials related to executive activities and initiativesCoordinate information and materials across departments including Finance, Human Resources, Operations, and Sales as neededIdentify opportunities to streamline administrative processes and improve communication flow to support organizational efficiency Handle sensitive and confidential information with a high degree of discretion and professionalism Exercise sound judgment in prioritization, decision support, and information managementStrategic Project & Leadership Support Assist in translating executive priorities into initiatives, milestones, and assigned responsibilities Prepare briefing materials, summaries, and analysis to support executive decision-making Track progress on key organizational initiatives and help identify risks or issues requiring leadership attention Support follow-up and accountability for action items generated during executive leadership meetingsEmployee Culture & Engagement SupportAssist in coordinating employee engagement activities involving executive leadership, such as employee lunches, recognition events, town halls, and leadership visits to field locationsSupport planning and logistical coordination for internal events that promote employee engagement, culture, and leadership visibilityCollaborate with Human Resources and leadership teams to support company-wide engagement and culture initiativesEducation, Experience and Skills RequiredMinimum five (5) years minimum experience in an Executive Assistant or comparable administrative leadership role; Bachelor’s degree in Communication, Business Administration, or related degree preferredDemonstrated ability to manage complex calendars, competing priorities and executive-level communicationsStrong proficiency in Microsoft Office 365 (Excel, Outlook, Word, PowerPoint).Exceptional written communication skills with the ability to draft executive-level correspondence, organizational announcements, and internal communications on behalf of senior leadershipStrong organizational, analytical, and problem-solving skills with exceptional attention to detail and the ability to manage multiple priorities and deadlinesDemonstrated ability to maintain strict confidentiality and exercise sound judgment when handling sensitive executive information and enterprise-level priorities