Job Title

Think the best job opportunities are far away? Think again. Great opportunities are right here in your backyard. Kellyu00ae is looking for an Executive Assistant I to work at a leading organization in Chicago, IL. This is an excellent contract to hire opportunity Let us help you grow at work and discover the next step in your career, all while being a vital part of your community. Salary/Pay Rate/Compensation: $30 - $35/hr, depending on experience Shift: three days per week onsite in Chicago, working from home the other two days. Core office hours are 9am to 5pm. Whatu2019s a typical day as Executive Assistant I? Youu2019ll be: ESSENTIAL FUNCTIONALITY ~ 1. Perform secretarial and administrative duties and maintain office in absence of the VP. Expedite requests from corporate management directed to the VP and perform administrative follow up for the VP on pending matters. 2. Compose, type, and transcribe routine correspondence, reports, forms, and similar material in final form using a personal computer. Always ensure correctly worded documents with a professional appearance. 3. Compile special reports and charts, requiring data collection from several sources, based on specific instructions as to the nature and purpose of these charts and reports. Participate in the budgeting process as needed. 4. Establish and maintain confidential files, files of corporate records, official documents, and other information for reference purposes. Research files for information upon request. Dispose of records according to established retention procedures. 5. Maintain office controls to ensure the timely submission of correspondence and reports. Consolidate reports when appropriate. 6. Research and resolve inquiries related to the function of the division. 7. Process payment for invoices and maintains departmental billing, budget, and payment data. 8. Participate in the budget process as requested, i.e. review budget reports, monitor variances, enter data in budget system, etc. 9. Screen telephone calls and visitors; route misdirected calls to other appropriate individuals in the organization. Open, scan, and arrange mail in order of importance. Schedule appointments, maintain master calendar and place outgoing phone calls for the VP. Provide, prepare or obtain information from records based on knowledge of the organization. 10. Assume responsibility for keeping up to date on organizational changes, and corporate policies and procedures. Safeguard the confidentiality of all information related to executive functions. 11. Handle special projects including scheduling and coordinating meetings, making travel arrangements, arranging lunches, and sending out invitations. Attend management and other meetings for the VP. Prepare summaries of decisions and commitments made at meetings and conferences. 12. Perform various miscellaneous functions, i.e. maintain personal files, screen internal/external publications outlining pertinent information. Advise support staff in answering problems involving procedural and workflow. 13. Maintain a thorough knowledge of the organizational structure. 14. May lead other administrative assistants within the division. 15. Communicate and interact effectively and professionally with co-workers, management, customers, etc. 16. Comply with HIPAA, Diversity Principles, Corporate Integrity, Compliance Program policies and other applicable corporate and departmental policies. 17. Maintain complete confidentiality of company business. 18. Maintain communication with management regarding developments within areas of assigned responsibilities and perform special projects as required or requested JOB REQUIREMENTS u2022 High School Diploma or G.E.D. u2022 3 years of strong, administrative support experience. u2022 Solid knowledge of office procedures and equipment functionality. Excellent verbal and written communication skills, including punctuation, composition, sentence structure, etc. u2022 High degree of confidentiality and discretion to absolute privacy with sensitive information. u2022 Independent judgment and initiative to act with authority as needed. u2022 Strong PC proficiency to include Word, Outlook, Excel, PowerPoint and Workday. u2022 Ability to exercise confidentiality, tact and diplomacy. This job might be an outstanding fit if you: + Have a High School Diploma or G.E.D. and at least 3 years of strong administrative support experience + Demonstrate solid knowledge of office procedures and equipment functionality + Exhibit excellent verbal and written communication skills, including proper punctuation and composition + Maintain a high degree of confidentiality and discretion with sensitive information + Possess strong PC proficiency including Word, Outlook, Excel, PowerPoint, and Workday + Act independently with initiative, tact, and diplomacy + (Preferred) Hold a secretarial certificate from an accredited secretarial school + (Preferred) Have project management skills, financial reporting analysis, and strong event planning experience What happens next Once you apply, youu2019ll proceed to next steps if your skills and experience look like a good fit. But donu2019t worryu2014even if this position doesnu2019t work out, youu2019re still in our network. That means all of our recruiters will have access to your profile, expanding your opportunities even more. Helping you discover whatu2019s next in your career is what weu2019re all about, so letu2019s get to work. Apply to be Executive Assistant I today As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here ( for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community. Get a complete career fit with Kelly u00ae . Youu2019re looking to keep your career moving onward and upward, and weu2019re here to help you do just that. Our staffing experts connect you with top companies for opportunities where you can learn, grow, and thrive. Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in your career. About Kelly Work changes everything. And at Kelly, weu2019re obsessed with where it can take you. To us, itu2019s about more than simply accepting your next job opportunity. Itu2019s the fuel that powers every next step of your life. Itu2019s the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your lifeu2014just ask the 300,000 people we employ each year. Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of Californiau2019s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kellyu2019s Human Resource Knowledge Center. Kelly complies with the requirements of Californiau2019s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.